Seawolf Pack Mission Constitution Bylaws Gallery
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Seawolf Pack Mission Constitution Bylaws Gallery |
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The Seawolf Pack Association Constitution and Bylaws were established March 31, 2006. |
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BYLAWS of The Seawolf Pack Association ARTICLE I - MEMBERSHIP Section 1: Regular members are those military members who served on the USS Seawolf, and those civilians who served on USS Seawolf while it was commissioned. Section 2: Associate members are the next-of-kin of persons who would have qualified as regular members. Section 3: Auxiliary members are family members of regular or associate members. Section 4: Honorary members are those distinguished individuals who had some type of association with the USS Seawolf, but do not qualify for any other category of membership. (i.e.: Honorary membership might be extended to any USN Commanding Officer or Chief of the Boat). Honorary members may be nominated by any regular or associate member, and must be approved by a majority vote of the members at any regular reunion/meeting. Section 5: Voting members are regular and associate members. Section 6: Regular and associate members who fail to pay bi-annual dues by April of the year after the reunion will be considered to have had their membership lapsed. A notice will be provided in the spring newsletter, and no newsletters will be sent until back dues have been paid. In cases of extended lapses for good reason, the Board of Governors may reinstate members without payment of back dues. Requests for reinstatement without payment of back dues will be made to the Association President, who will present the request to the board of governors. ARTICLE II - DUTIES OF OFFICERS Section 1: President: The President shall be the chief executive officer of the Association, and shall preside at all meetings of the Board of Governors, and at General Membership meetings. He shall appoint officers and committees which are not provided for by the constitution and by-laws. Suggested appointments include Newsletter Editor, Reunion Committee Chairman, and Liaison Officer. Section 2: Vice-President/Membership Coordinator: The Vice-President shall preside in the absence of the President, and will become President if the elected President is unable to complete his term. The Vice-president will also serve as the Membership Coordinator, and shall be responsible for keeping membership rolls, and actively seeking to learn the whereabouts of former members of the USS Seawolf. He will provide updated membership rosters to other officers of the Association on a regular basis, and updated rosters will be provided to all members at each reunion. The Membership Coordinator will also maintain an Honor Roll, honoring those former Members of the USS Seawolf who are deceased. The Vice President/Membership Coordinator may recruit assistants from the members to assist in his duties. Section 3: Secretary: The Secretary shall keep the minutes of all meetings of the Board of Governors and the general membership. The Secretary will be responsible for all correspondence not assigned to another officer, and will maintain all correspondence files and records. Section 4: Treasurer: The Treasurer shall receive and account for monies received from dues or other sources. He shall render an annual statement, showing in detail, all collections and disbursements. This annual statement will be approved by all members of the Board of Governors. Section 6: The Reunion Committee Chairman will head a committee which will plan the next scheduled reunion. Once the location of the next reunion has been decided, it will be the responsibility of the Reunion Committee Chairman to make all arrangements for the reunion, subject to approval of the Board of Governors. Section 7: The Newsletter Editor will be responsible for publishing an Association newsletter, The Seawolf Pack, at least four times yearly. All Association Officers should provide input relative to the duties of their office, and members will be invited to provide input. Section 8: The Web Master will be responsible for publishing, maintaining, updating, the Association web sits, www.seawolfpack.com, www.seawolfpack.net, www.seawolfpack.org, and will be responsible for setting up maintaining Association email account. All Association Officers should provide input relative to the duties of their office, and members will be invited to provide input. Section 9: The Liaison Officer will be responsible for maintaining liaison with other Associations, the successor elements, and other elements within the Department of the Navy and Department of Defense which might be able to provide information or assistance. ARTICLE III - DUES & FINANCES Section 1: Initial dues will be $25.00 for two years for each regular or associate member. Auxiliary and honorary members do not pay dues. Section 2: Bi-annual dues will be $15.00 for each regular or associate member. Members attending the reunion should pay dues at that time. Dues of members not attending the reunion are due by Jan 1st of the following year. Auxiliary and honorary members do not pay dues. Section 3: Other fund raising activities to help defray the administrative costs of organizing reunions or other activities may be conducted provided such activities are been approved by the membership. Such activities must be in compliance with federal, state and local laws, and must have financial controls to ensure that money raised contributes to the overall objectives of the Association. Section 4: The Treasurer will be responsible for maintaining proper accountability for all Association funds. When the geographic dispersion of the officers requiring funds makes it necessary, the Treasurer may establish sub or petty cash accounts with the responsible officer. Section 5: The Board of Governors will establish rules concerning the approval requirements for expenditure of Association funds. Section 6: The Treasurer's books will be open for inspection during each reunion/meeting. A joint audit of the books will be accomplished upon change of treasurers. ARTICLE IV - ELECTION OF OFFICERS Section 1: Elected Officers will serve for a term which encompasses two reunions. If a non-elected officer is serving in any elective vacancy (President, Vice-President, Membership Coordinator, Secretary, and Treasurer), that office will be filled at the next regularly scheduled reunion for a full term of service. Section 2: The President will appoint a nominating committee at least six months in advance of any reunion when vacancies have, or will, occur. The list of nominees will provided to reunion attendees, who will have the opportunity to make additional nominations from the floor. Section 3: All elections will be conducted by ballot, which will be prepared by the nominating committee. Nominations from the floor will be written in. A simple majority vote by the Association regular and associate members attending the reunion/meeting will be required for election of any officer. In case of tie, the two candidates receiving the most votes will be voted on again. Section 4: All regular and associate members are eligible to hold elective offices, and auxiliary members may be named to appointive offices. ARTICLE V - REUNIONS AND MEETINGS Section 1: Reunions and business meetings will be held once every two years. Section 2: The general location (state, or state and city) of the next reunion will be decided as part of the business meeting at each reunion. Members in good standing are encouraged to submit suggestions for reunion locations. The reunion committee will be responsible for selecting the exact location and making arrangements for the reunion in the general location decided by the members. ARTICLE VI - RULES OF ORDER Section 1: The general procedures of the meetings will be in accordance with Roberts Rules of Order, and the Constitution and By-laws of the Association. In case of conflict, the Constitution and By-laws will prevail. ARTICLE VII - AMENDMENTS Section 1: These By-laws may be rescinded or amended by majority vote of the general membership present at any meeting, based on recommendation of the Board of Governors or a properly presented motion from the floor during the meeting. THESE AMENDED BY-LAWS SUPERSEDE THE AMENDED BY-LAWS ADOPTED ON ….., AND ARE ADOPTED ON THIS ……, BY A MAJORITY VOTE OF THE MEMBERS ATTENDING THE REUNION where AS VERIFIED BY SIGNATURES OF MEMBERS OF THE BOARD OF GOVERNORS. (Signed copy of the constitution on file with the Association Secretary) President |
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Seawolf Pack Mission Constitution Bylaws Gallery |